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      COWAN - BLAKLEY MEMORIAL LIBRARYUNIVERSITY OF DALLAS      

Acquisitions Policies and Procedures

This Subject Guide is intended to help the University of Dallas understand and interact with the Acquisitions department at the Cowan-Blakley Memorial Library.

Damaged, Lost, and Replacement Book Policies

Damaged items are evaluated by Acquisitions for possible repair, bindery, or purchasing a new copy. Items identified as repairable are either sent to a library staff member for small in-house repairs or to the bindery.

We try to replace all missing items with an identical copy but out of print titles may take longer to obtain depending on availability, condition, and price.

The total minimum fee for a lost book is sixty dollars ($60.00). This amount includes the minimum fee of $50.00 plus the $10.00 processing fee.

If the book is out of print or costs more than $50.00, the fee will be the price of the book plus a ten dollar ($10.00) processing fee.

At the Acquisition Supervisor's discretion, a student may submit a replacement copy with the understanding that:

  • Only the Acquisitions Librarian has the responsibility for approving and evaluating replacement copies. This decision is FINAL.
  • The replacement copy must be new and identical to the lost copy. They will need to check with the Acquisitions Librarian to ensure the correct copy is identified prior to purchasing a replacement.
  • Softcover replacements for a lost hardcover are not accepted.
  • Ex-library copies are not accepted.
  • Copies with markings are not accepted.
  • The student understands that if the copy they purchased is deemed not acceptable they now have a personal reading copy but are still responsible for the $50.00 plus $10.00 processing fee or full replacement cost; whichever is higher, and all overdue fines.
  • It is the student's responsibility to procure the correct replacement copy.
  • The process of evaluating the replacement copy takes time. A decision will not be made while they are waiting. If Acquisitions is closed for the day or during the weekend, the student will have to wait until the next business day.